Automated Timesheets for Trades & Field Teams
Stop wasting time chasing timesheets. iTrade automatically builds them for you using job time captured in the Field Worker App, so your hours are accurate, your payroll is easier, and your team spends less time on paperwork.
Whether you’ve got one person on the tools or a full crew on the road, automated timesheets help you stay on top of job time without the weekly admin headache.
Timesheets That Fill Themselves In (Yes, Really)
Manual timesheets are slow, messy, and full of guesswork. iTrade fixes that by capturing job time as work happens, so you don’t have to rely on end-of-week memory (or missing paperwork). With iTrade, you can:
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see job time clearly from the start
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reduce errors and disputes
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keep timesheets consistent across the whole team
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save hours of admin every week
What You Get With iTrade Automated Timesheets
Automatic Time Capture
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Timesheets populate automatically from the Field Worker App
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No manual entry or end-of-week catch-ups
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Easy setup and quick to roll out
Easy for Your Team
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Workers can review and edit their own timesheets
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Add sick leave, holiday leave, and notes
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Request annual leave and view approval status
Better Visibility + Payroll Ready​
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View GPS data next to each job
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View current and past timesheets anytime
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Export timesheet data for payroll
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Admins can review and edit entries when needed
Everything you need to track time properly, without chasing staff or fixing errors.
How Automated Timesheets Work
Here’s how it works in real life:
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Your team records job time in the Field Worker App
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Workers review and update if needed (leave, notes, edits)
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iTrade builds the timesheets automatically
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Admins approve and export for payroll
Perfect For Trades & Field Teams
iTrade automated timesheets are ideal if you:
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run a field team doing multiple jobs per day
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need accurate job time for quoting and job costing
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want less admin for managers and office staff
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are sick of chasing time entries every week
Automated Timesheets FAQs
Do workers still need to fill out timesheets?
No. iTrade builds them automatically from job time in the Field Worker App. Workers just review and update if needed.
Can staff add leave and notes?
Yes. Sick leave, holiday leave, annual leave requests, and notes can all be added inside the timesheet.
Can I export timesheets for payroll?
Yes, you can export timesheet data easily for payroll processing.
Does iTrade include GPS tracking?
Yes, GPS data is recorded alongside each job for extra certainty
Start Your Free Trial
Try iTrade automated timesheets free for 30 days. No credit card required. Set it up fast and stop chasing timesheets for good.
Contact us for further support
If you ever need help, iTrade’s free support team is always available at support@itrade.net. Every new trial is entitled to a free 1-hour screen-sharing training session. If you haven't already taken advantage of this, please email us to arrange a suitable day and time.
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DISPATCHING OPTIONS
With iTrade you choose how many jobs your guys will see on their mobile devices. You can select one at a time, two, three, full day or every job in the system booked for them. It’s your choice.
FIELD INITIATED JOBS
Need to let your field workers create jobs in the field themselves? Or do you have someone ‘On-call’ for emergencies? No problem. Your mobile workers can select from your ‘existing customers’ list or create a new customer directly on their mobile device. In our view, job management software for tradesman needs to handle the basics as well as the more advanced features.
SIGNATURE CAPTURE
Need to capture client signatures on completed jobs? No problem, iTrade allows your clients to sign ‘onÂscreen’ and saves the signature within the job for seven years.
INTERACTIVE MAPS
Every job sent to your field workers includes an interactive map automatically zoomed in to show their current location and their destination say goodbye to map books.
PRINTABLE JOB CARDS
There are two reasons that we designed really nice-looking printable job cards. Firstly, you may, from time to time, use a subÂcontractor without an iPad (yes it does happen) so he can either pick up his jobs, or you can email them to him the night before.
WORKER ANALYSIS REPORTING
GPS JOB REPORTS
See the turnover and profit for each individual within your business.
See the turnover and profit for each individual within your business. With iTrade you will have access to GPS stamped job reports for every job completed by your guys  and it shows maps of where you were when you ‘Started’, arrived ‘Onsite’ and ‘Completed’ each job. iTrade automatically changes the job from ‘Started’ to ‘Onsite’ when you are within 50 metres of the destination.
REDUCED SLIPPAGE
Business owners hate slippage, Âso does iTrade. By entering job details and materials used before leaving the job site, there’s a lot less forgetting and leaving items off the paperwork. And because iTrade shows a timer running on all jobs, when it comes to adding their hours on the job, your guys are going to have to come up with some pretty good excuses for why they don’t match!
CERTIFICATES
Electricians and Gas Fitters can easily and quickly produce Certificates of Compliance from within a job and most of the fields will be pre-Âpopulated saving time. Certificates can be emailed from the workers mobile device or at any time from the server and they will be saved in the customers main account for seven years.
CUSTOM FIELDS
Create unlimited Custom Fields to suit your business for tracking installations, site info, or what have you. These can be made compulsory on jobs so that vital data is not forgotten, and this information is gathered in each customer’s account.
MARKETING SOURCES / CUSTOMER TYPES
Create unlimited Custom Fields to suit your business for tracking installations, site info, or what have you. These can be made compulsory on jobs so that vital data is not forgotten and this information is gathered in each customer’s account.
JOB OPTIONS
Recurring Jobs – Create for any interval and include notes and assign to a worker or leave unassigned.
Job Templates – Create as many as you like, include job notes and make various custom fields compulsory.
CURRENCY
iTrade currently supports $US, $CA, $AU, $NZ, Pounds, Euro's and Rand. (South African users will be billed by us in US dollars)
FULLY AUTOMATED MAINTENANCE
Send automatic email reminders based on installation date or maintenance due date. See when each customer’s next email will be sent or when their last email was sent. Built-in unsubscribe and choose which contacts receive these emails.
BACK UPS
We do it all for you, Âso you can get back to fishing. For your security and piece of mind iTrade’s servers are hosted by Amazon web services (one of the largest cloud providers in the world) and we have mirrored northern and southern hemisphere located servers for disaster recovery purposes as well as a complete system backup taken every 24 hours and held in a non-AWS location in a 3rd country.
BOOKING CONFIRMATION
Send Text or Email job booking confirmations to your customers or staff. Texts can be sent automatically one, two or three days in advance and your customers replies are imbedded directly into the job notes section along with popup notifications and optional emails.
VAN RESTOCKING PRINTOUTS
The last thing you want is for you, or one of your guys, to turn up to a job without basic materials. iTrade’s Van Restocking report allow you to print out or email a list of materials used for each of your guys. Fax or email this as an order to your supplier for delivery and have it waiting for them next time they’re in how cool is that?
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BOOKING CONFIRMATION
Send Text or Email job booking confirmations to your customers or staff. Texts can be sent automatically one, two or three days in advance and your customers replies are imbedded directly into the job notes section along with popup notifications and optional emails.